State of HR Software in the United States, Q3 2026

We track 12 HR software providers in the United States: 7 with a published price and 5 quoting on request. Every price below comes from the vendor's own pricing page as our records stood on 1 Oct 2026, and this page will not be updated as those prices change.

How many HR software providers publish a price?

A provider counts as publishing a price when its pricing page gives enough to estimate a monthly bill without contacting sales. One that shows a headline or starting rate and quotes for the rest is counted as quoting on request. On that test, 58% of this market can be priced without asking.

Each figure above counts every provider that publishes that one number, including any that quote for the rest of their pricing, so the sample behind each figure differs.

What does HR software cost in the United States?

Estimated monthly bill at each business size in the table, from the same cost engine as our live comparison table. Providers that quote on request are left out; an unknown price is never counted as zero.

For the largest business size in the table (scaling business), the dearest option with a published price costs 263 times the cheapest, $7,900 against $30 a month.

How we compiled this report

Prices come from vendors' own pricing pages only, never from review sites or directories, and no commercial relationship with a vendor changes a figure here. Definitions, limitations and corrections: how we compile these reports.

Conclusion

Two products share the label "HR software" in the United States, and they are priced on different axes. At a hundred employees the cheapest published option charges per location rather than per head, so its bill is $30 a month whatever the headcount. The most expensive is a PEO-style bundle, payroll plus benefits administration plus compliance, priced per employee: $1,975 a month at twenty-five employees and $7,900 at a hundred. Against the cheapest option at each size ($29 and $30), that is 68 times at twenty-five and about 263 times at a hundred, the largest multiple between cheapest and most expensive in any report in this quarter's series, and at $7,870 a month the largest gap.

The middle of the market is far more ordinary. The median modeled bill is $79 a month at five employees, $199 at twenty-five and $649 at a hundred. The published per-employee fee runs $0 to $12, the base fee $0 to $49, and five providers set a minimum monthly charge of $29 to $250. A buyer comparing two medians would see a sensible-looking market; a buyer comparing the two extremes would see two different purchases.

Seven of the twelve providers publish a price. Five also publish an Employer of Record rate, $199 to $699 a month per person, for hiring in a country where the business has no entity. Before comparing any two numbers from this table, check what each one buys: a software seat, a per-location license or an outsourced employer.